[General affairs DX] Record in-house equipment in 5 seconds! Let's make equipment rental management easier and reduce the burden on the general affairs and information system departments.

Everyone in the General Affairs and Information Systems Department. Suddenly, how does your company manage equipment?

From stationery to USB devices and projectors, there is a wide range of company equipment.
Especially in this corona disaster, with restrictions on going to work, I think more and more companies are raising the issue of how to manage equipment.

In this article, we will show you how to complete equipment management in 5 seconds.
I would like you to read this if you are promoting DX (digital transformation) in corporate departments such as general affairs and information systems.

In-house Equipment Management

First of all, let me tell you that there is an in-house equipment management!

• I tend to forget to fill out paper or Excel loan slips~
• In the first place, there are many people who don't know the operating rules, and they tend to take equipment without permission~
• Equipment is missing while being rented~
• Missing information and getting caught in the audit~

If you are in charge of equipment management, I think you will be looking at the screen and nodding, "Yes, there is!"

**Borrow and return it. ** Why is there an extra hassle when this is all there is to it?

In the end, the person in charge of general affairs, information systems, or other departments will look for equipment.
I think that the number of "nameless jobs ™" such as teaching employees the rules of operation is increasing every time.

Even now, we are restricted from going to work due to the corona disaster.
When you come to work, you have to do tasks that can only be done within the company, but many people are taking up time for these little things and are unable to do what they really want to do.

In-house Fixtures What Does Your Company Manage?

At Colorkrew, where I work, I assign personal computers and adapters to each person.

USB devices, projectors, speaker microphones, SLR cameras, audio equipment, etc. that are not used by individuals on a daily basis are lent out as shared equipment when necessary.
Some companies manage books like libraries.
Colorkrew does not manage it that much, and books such as technical books, magazines, and statistics are placed on the company's bookshelves and can be used freely.
Unlike personal computers, equipment rental tends to be underestimated as the responsibility of the user (even though there should be). I think everyone who manages it must be having a hard time.

Here, I would like to talk about railways involving equipment management.
In the past, trains in the days of the Japanese National Railways used vehicles of common design.
Therefore, when a disaster occurred, it was rented out nationwide.
At that time, it seemed to be managed on paper, so I think it must have been difficult to make ends meet and communicate between vehicle depots.

What I want to say is that it is difficult to manage loans on paper.

Isn't it lame to manage equipment on paper even though it's an IT company?

Can I just talk about this?
Until last year, when Colorkrew rented out something, I had to write down my name, date, item name, and purpose on a piece of paper and lend it out.

Even though it is an IT company...
No, it's lame. The era is Reiwa! ?
Naturally, it is troublesome to fill it out.
If I have something, I feel like it's okay because it's just a little use, so I take it out on my own.
As a result, I searched from scratch, "Where is that?"

If someone else wants to use it, the person who borrowed it will lend it to you and disappear before you know it.
Also, I had a hard time finding it.

This was a daily occurrence. (Just remembering, petit stress. ）
In addition, there were many times when I didn't know where the thing was, so I would ask the information system department, "Where was the speaker microphone?"
Each time, the person in charge of the information system department explains, "This is it."

It was a "nameless job ™" that took a lot of time and effort.
It seems that quite a similar thing happened in the days when paper was the main character in the railway.
The so-called double booking.
It seems that not only seats but also vehicles have been reserved.
If it's an in-house loan, it's fine, but if it affects customers like the old railway, it's a big deal!

No hassle of general affairs and information systems. Equipment management completed in 5 seconds!

The solution to this troublesome problem is the business concierge tool Colorkrew Biz.
Nameless work ™ related to people, goods, and money in the office can be reduced with this Colorkrew Biz.
This time, we will use the "equipment management function" that reduces nameless work ™ related to things.

Other Features

Reduce nameless work ™ related to people

• Seating chart
• Scheduler

Reduce money-related jobs ™

• In-house payment

Surprisingly, all you have to do is scan the QR code from the Colorkrew Biz app. This allows you to record the rental.

"Where can I find the lending table?"
"What should I write?"
You don't have to answer such a useless question.

The administrator can paste the QR code on the device based on the registered information and you are ready.

All you have to do is make "Biz!" (scan the QR code with the Colorkrew Biz app) as the official language of the company.

"Where is the lending table?"
"Biz!"

"I want to borrow this equipment, what should I do?"
"Biz!"

It looks like this.

Employees only need to scan the QR code of the rental device themselves, so there is no need to fill it out.

Colorkrew makes it easier to borrow equipment, and users keep track of it.
As a result, we can quickly see who is using which equipment.

In addition, Colorkrew Biz also has a search function, so you can search for who is currently using it without having to check with the general affairs or intelligence department one by one.
Our information system department also no longer has to deal with each individual, which has become easier.
Well, what was that hardship! That's what it feels like.

DX within the company starting with equipment management

In this way, at Colorkrew, even though it is an IT company, I used to do the lame (second time) of managing it on paper , but it was reborn.

At first, it was a speaker microphone, and then a pointer, and I am gradually expanding my hands.
If you change it all at once, you will have to paste the QR code on the equipment, so you will gradually move to equipment management using Colorkrew Biz. (The QR code itself can be created quickly with the admin tool.) ）

Now that almost everyone is teleworking, there are more telework-related equipment such as headsets and mobile routers, but it is easy to manage because we use Colorkrew Biz.
It's scary to think that this would be on paper ...
I'm glad I responded early~!

Since the world of railways has become computer management, seats and vehicles have become well managed, so we can reduce reserves and reduce costs.

Companies should also continue to utilize the power of IT to transform into internal DX (digital transformation).
In particular, general affairs people have a lot of jobs ™ that don't even have detailed names, so I think it would be better to turn this kind of equipment management into DX.

How to Use the Equipment Management Feature

(1) Scan the QR code to borrow equipment

(2) Borrowed equipment is displayed in the history

(3) Tap the history or scan the QR code to return it