How to manage equipment? Features that reduce the workload on staff

In the office where we work, we carry out our work daily using various equipment.

So, how are the equipment necessary for our operations managed daily?

Let's think about it together!

 

What is Equipment Management...?

What kind of equipment do you usually use?

Also, how do administrators manage things?

I think the equipment used and managed by companies is often categorized as follows.

 

・Management of Rental Items

・Management of Consumables

・Inventory Management, etc.

 

In this blog, the equipment refers to computers and smartphones provided by the company to employees, or speakers and monitors that are lent out.

 

How do you manage equipment?

 

We often hear about the following methods for managing equipment.

 

< Lending & Returning>

・Record each borrowing or return in a ledger or Excel file.

・Handed out by the staff (sometimes relying on the staff's memory...!) ）

 

< Inventory Edition>

・Creating inventory checklists

• When the season comes, the person in charge searches for the actual items and checks them on the list

 

Colorkrew Biz often consults companies that handle management methods that place a heavy burden on their staff.

Wouldn't it be better if there were operational methods that could support users as well, rather than just the person in charge being the one in charge?

 

At Colorkrew Biz, that's possible!

 

Manage your equipment with Colorkrew Biz!

 

Since only the person in charge handles equipment lending and inventory management, the heavy burden can be solved with Colorkrew Biz's equipment management features.

 

With Colorkrew Biz's equipment management feature, users can issue QR codes for each item, allowing them to scan the QR code themselves and keep a rental history when they want to use the equipment.

 

Additionally, during inventory, users can scan QR codes for their usual equipment, reducing the burden on staff members.

 

You can leave evidence!

 

 

Even if you scan the QR code during equipment rental, return, or inventory, you still need to check the actual item! In such cases, you can resolve this in the Evidence Mode of the Equipment Management feature.

 

In Evidence Mode, users can be required to upload photos of the actual equipment before taking action.

By using this mode, you can check the condition of your equipment and prevent losing it!

 

Eliminate lost or missing supplies!

This time, I talked about how to manage the equipment you use in your daily work.

Challenges that staff face during equipment rental, return, and inventory can be solved with Colorkrew Biz's equipment management feature!

 

Colorkrew Biz also offers a "seat chart function" to manage seat availability and a "reception function" to guide visitors.

We can support the reduction of various unnamed tasks, so please feel free to contact us.