Translated from 日本語 • View original 
My 1-year-old son smiles when I wear a mask, thinking that he will go out.
I was surprised that "masks outside" have become common sense among my sons.
In this way, I guess the common sense of the world will change depending on the generation and major events.
The days when I could easily go out without a mask are already nostalgic and missed...
The calm atmosphere ends here.
This time, I would like to introduce a little bit about hoteling, which I touched on a little bit in "Shrinking your office with a hoteling free address!
By the end of this article, you'll learn more about hoteling and will want to implement it in your own office.
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What is Hoteling?
Have you ever heard of the word hoteling?
Many people may not be familiar with hoteling, but it was actually advocated in the United States in the 1990s.
Hoteling is a system in which employees choose and reserve seats by themselves.
It may be easier to understand if you imagine the office version of a hotel reservation.
Hoteling is derived from a free address where you can freely choose your seat.
Originally, it was aimed at reducing costs by reducing office size.
Hospitaling has been around for nearly 30 years, but cost reduction will always be a management issue.
Sales representatives are often on the go, so they will introduce telework. (As a result, I aim to increase my time with customers and improve my performance.) ）
If you do that, the sales representative will be no longer in the company, so you can reduce costs by reducing office seats.
By introducing a seat reservation system even if the number of seats decreases, there will be no seats when you go to work! It doesn't happen.
Even if you reduce the number of seats or reduce the number of offices, you can create a comfortable working environment by introducing hoteling.
Doesn't this apply to this day and age?
Due to the active promotion of telework due to the coronavirus pandemic, fewer people are coming to work in the company.
Poor performance and cost reduction are required.
Many people seem to nod and say, "I understand, I understand!"
Isn't hoteling something that can improve this situation (make effective use of the office, reduce costs, etc.).
Since going to work five times a week was the norm and telework was almost not widespread, hoteling did not spread, but it is attracting attention again in Japan now that work styles have begun to change.
Benefits of Implementing Hoteling
There are various benefits to using hoteling in the office.
First of all, you can reduce the size of your office.
By eliminating fixed seats and making it a free address, the required office area will be smaller than before.
If you move to a smaller office, the fixed cost of rent will increase and reduce costs, and even if you don't move, there will be more space, so you can create new spaces such as communication spaces and conference rooms.
One of the advantages is that the seats are not fixed, making it easier to communicate with people from other departments and groups.
By having members of different departments and groups working close together, you may receive ideas and create new innovations.
In addition, hoteling can also accommodate flexible work styles that are difficult to achieve with fixed seats.
For example, if you want to concentrate, work while consulting, or start a project and work with project members for a limited time, the advantage is that you can decide where to sit according to the situation.
Why Hoteling is Suitable for Corona Disaster and New Ways of Working
We have introduced the benefits of hoteling, but this corona disaster has attracted even more attention from the perspective of easy social distancing and hygiene management.
Why is hoteling suitable for the corona disaster and new ways of working?
I will explain three reasons.
Easy to maintain social distancing
The company is an environment that is prone to the three Cs (closed, dense, and close).
Even in that environment, by reducing the number of seats and introducing hoteling, it is possible to work while maintaining social distance.
In addition, if you ventilate frequently, you can avoid the 3 Cs even when you come to work.
It is also effective as a hygiene management
Hoteling, for example, allows you to know how many people used the meeting room and who was sitting in which seat. Therefore, it is easier to manage hygiene, such as disinfecting the seats used and making reservations for seats that have been disinfected.
Even if the new coronavirus is completely under control in the future, a new virus may rage again. It is important to create an environment that is easy to manage hygiene.
Can also be used for attendance management
Due to the impact of the new coronavirus, the number of companies that have introduced telework has increased.
By using hoteling, it is easier to understand who is coming to work, teleworking, and going out, and it can also be used as attendance management.
Hoteling has existed for a long time, but it is also suitable for new ways of working in the future.
Introduction of hoteling is easier with tools!
Trying to manage seat reservations on paper or in Excel will only add to ™ the burden of admins.
If you are going to introduce hoteling, you should also introduce a tool that allows you to reserve seats at the same time.
We recommend the business concierge tool "Colorkrew Biz".
Seat reservations up to 1 month in advance
For example, even if you are working in a team for free addresses or hoteling, you may want to use it for a certain period of time.
Colorkrew Biz can be reserved up to one month in advance.
Whether it's a daily or long-term period, it's an easy tool to book.
Attendance control is also possible
When the attendance rate set in the management tool is reached, it will issue a warning and alert you.
You can also look back on the seat occupancy rate for the day in a report.
*If the set attendance rate is exceeded, an alert will be displayed.
It is said that it is necessary to avoid the three Cs of the office due to the corona disaster, so you don't want to be crowded with many people who have made reservations.
It is very convenient because the manager does not have to count the attendance rate of employees every day.
Even if we assume that the new coronavirus will subside and the number of employees coming to work will increase, seats can be reserved, so if you make a reservation in advance, you will not be unable to sit because there are not enough seats.
Visualize Your Seating
Colorkrew Biz visualizes where people are by simply scanning the QR code for their seats, so you can easily see who is where.
We also support a variety of work styles such as free address, remote work, rotational work, and hybrid work.
The seat chart is compatible with both PC and smartphone, so you can easily check the seat reservation status.
With seat analysis
It has a seat analysis function that shows how many seats are being used.
Dense management of new coronavirus countermeasures is also possible.
In the unlikely event that an infected person occurs in the workplace, it is possible to check who is a close contact from the log, preventing clusters in the workplace.
If you want to introduce hoteling, we also recommend managing a space where you can reserve a meeting room.
Hoteling is an effective way to make effective use of office space, but it seems that more and more companies want to make effective use of space other than seating.
To do this, you need to check where and how much is reserved and used, such as conference rooms, break rooms, communication areas, and concentration spaces.
In such cases, Colorkrew Biz's space management function can help you review your office space by easily visualizing the meeting room reservation status and usage status while checking in to your seat.
Space Reservation and Operation
In addition to seating, you can also reserve meeting rooms and manage them centrally.
Automatic cancellation to prevent empty reservations, and easy understanding of the usage status of various facilities and equipment, reducing nameless tasks ™ such as coordinating meeting rooms and listening to usage status.
Digital Signage for Spaces
If you install it in front of a conference room or private room, you can see the usage status at a glance and complete the application by simply scanning the QR code.
You can save yourself the nameless work ™ of checking schedules to find a vacant room.
Hoteling is attracting attention now that the way of working is changing due to the coronavirus pandemic.
If you're looking to cut costs or revamp your office, why not try Colorkrew Biz first?
You can easily introduce hoteling and free addresses without the hassle of administrators.