Efficient equipment management with visualization! Introducing its benefits and useful functions!

Hello!

This is Shimojima, a writer.

"I'm having trouble running out of equipment in the company recently."

"My boss told me to manage equipment, is there any good way?"

Is there anyone in charge of equipment management who has such a problem?

In this article, we will introduce the visualization and efficient management methods of in-house equipment management, as well as the equipment management functions that Colorkrew Biz can support.

Is it just a fixture? What happens if you don't manage it well?

The equipment ranges from stationery such as pens and notebooks used by employees, to computers, devices, USB sticks, and more.

These are the assets of the company and need to be managed firmly.

If you don't manage it well, you may not know who borrowed what, or things you are renting out may not be returned forever.

If you lose your computer, device, or other electronic device on the go, in the worst case, your information may be stolen by a third party and your personal information may be leaked.

Since it also develops into a credit problem for the company, each employee is required to be aware of using it without thinking that it is just a fixture.

What are the benefits of visualizing equipment management?

What are the benefits of visualizing equipment?

Here I would like to introduce two advantages of visualizing equipment.

1. Cost savings

Visualizing and managing internal equipment will lead to cost savings.

This is because by visualizing and clarifying what is surplus and what is missing in the current inventory, you can understand what equipment is really needed within the company and reduce unnecessary orders.

2. You can borrow equipment without bothering to ask the general affairs staff

If you make it visible, you don't have to go out of your way to ask the equipment manager if the equipment is located.

There is no need to check the inventory management table and go out of your way to look for the equipment management shelf, which is helpful for both parties.

How to Manage Supplies Efficiently?

In order to prevent equipment management from becoming sloppy, it is important to manage it efficiently.

First of all, let's label the equipment.

If you label it and store it in the management cabinet, it will be clear at a glance whether you have the inventory you want to use at the moment.

In addition, taking inventory about once every six months to keep track of the flow of inventory will also lead to efficiency.

This is because it is easier to distinguish between necessary and unnecessary inventory.

Creating a equipment management book will also lead to efficiency.

By writing the date and name of each borrower, it will be easier to understand who borrowed the equipment and when.

However, this method has the disadvantage that it will not be possible to understand if there is an omission in the management table, so the person in charge of equipment management should make sure to notify so that there are no omissions.

For efficient equipment management, Colorkrew Biz's equipment management feature comes in handy!

With Colorkrew Biz, you can efficiently manage your company's equipment.

Here are four of its features:

Easily Tepla Printing with Colorkrew Biz's Exclusive Labels!

To manage equipment, start by creating labels to attach to equipment.

Label creation is easy using the printing function linked to Ginggym. (*Only compatible with Windows.) ）

The method is as follows.

(Tepla printing on labels)

1. Install the printing software TEPRA Label Editor SPC10 from the King Gym site
2. Download the template file
3. Select and register the corresponding label design from the label catalog.
4. Select the target design from the label catalog dialog and import the data
5. Import the CSV of the equipment downloaded from the Colorkrew Biz management screen
6. Press the print button to print the label

Applying the printed labels in this step will make it easier to manage your supplies.

Stick the QR code on your equipment so you can easily read it on your phone!

If you create a label with a QR code, it is convenient because you can easily check the inventory by simply scanning it with your mobile phone when you want to check the inventory of equipment.

It can also be used for inventory work of equipment.

The problem of not knowing who is borrowing and how long is solved with the equipment reservation function.

The problem of not knowing who is borrowing your in-house supplies and for how long is solved with Colorkrew Biz's equipment reservation feature.

This function allows you to set reservations by time and day.

It is possible to set a wide range of loan setting periods, from 30 minutes ~ 16 weeks.

This makes it easy to figure out "who" and "when" are borrowing the equipment.

Using the printing function, you can easily create a fixture management table that supports QR codes!

With Colorkrew Biz's print feature, you can print out your supply management sheet in the best condition for printing.

You can print and list the list of labeled equipment QR codes in bulk, so you don't have to bother to create an equipment management table in Excel.

Conclusion

We introduced the visualization and efficient management methods of in-house equipment management, as well as the equipment management function of Colorkrew Biz.

In-house equipment is an asset of the company, so it needs to be thoroughly managed.

To achieve this, it is necessary to visualize the flow of equipment and ensure that all employees have a firm grasp of it.

Colorkrew Biz offers features that will help you manage your supplies, so if you have a representative from a company you are interested in, please feel free to contact us!