Translated from 日本語 • View original 
This time, I would like to cut into the reception work.
Previously, Colorkrew had a mobile phone at the entrance.
We adopted a common flow for small and medium-sized enterprises, such as arriving guests contacting the general affairs representative on the phone, and the general affairs person interacting with each person.
The product owner of Colorkrew Biz decided that there was a lot of waste here.
When we developed a new reception function and actually introduced it, we were able to cut time and costs!
Today, I would like to introduce such a reception function.
Reception work I hate this kind of place! There are many intermediaries and time is wasted
In major companies, there is a dedicated receptionist at the entrance who will be in charge of all reception work, but not all companies have a receptionist.
There are many patterns in which some members, such as general affairs and office workers, are in charge of work and the burden is concentrated.
The intermediary itself is simple, but if it is too frequent, you have to interrupt the business each time.
Even if you want to concentrate, having to respond every time you receive a call can lead to stress.
## Reception work I hate this kind of place! Admission management is troublesome
I think there are many companies that keep records of visitors from a security perspective.
However, the method is still primitive, and I have the impression that many companies conduct hearings on paper or Excel.
It takes time to record it on the spot on paper or in Excel, and it is difficult to find it when you want to check it later.
Or we need to manage visitors, but we don't know what to do because we don't have any countermeasures.
How to Use the Colorkrew Biz Reception Function
Colorkrew Biz's reception function reduces the duties of agents and makes it easier to manage guest access.
Users can invite external users by "adding guests" in the space (meeting room) booking feature.
Invited guests will receive an email, and by holding the QR code in the email over the reception signage, the person in charge will be notified of their visit smoothly.
It's easy and nice that you don't have to make a separate meeting room reservation and reception information email.
Guests can simply hold the QR code on the invitation email to the unmanned reception desk on the day of their visit.
Teams, Slack, email, and other linked tools will call the person in charge.
It is also possible to set fixed call buttons such as "general reception" and "delivery company".
Colorkrew Biz's reception function uses a tablet or PC.
You don't need a landline phone, so you can cut the monthly phone usage fee.
Colorkrew Biz Reception Function Recommendation (1)
You can perform seat management, conference room management, and reception functions in one go.
If you are already using Colorkrew Biz, you can start the reception function without introducing a new tool.
As mentioned earlier, you can send an invitation email to guests when you book a meeting room, so you can prevent forgetting to guide them and reduce extra interaction with guests.
## Colorkrew Biz Reception Feature Recommendations (2)
You can report and review each of the guest invitations and guest entry records.
Invited guests are asked to scan the QR code when they come to the company, so the user information at that time remains in the report, enabling accurate entry management.
There is no need to manage visitors separately on paper or in Excel.
## Colorkrew Biz Reception Function Recommendation (3)
By searching for the person in charge of the reception, visitors can search and notify by user name, department, etc.
This allows you to receive notifications that are more targeted to your employees, even if you don't use the guest invitation feature.
In addition, the user who is displayed can be specified in the administrator function, so it is possible to prevent the information of all employees from being displayed at the reception.
## Colorkrew Biz Reception Feature Recommendations (4)
It can be integrated with Teams, so when guests come to your company, they will be mentioned in Teams.
Even if it's hard to notice with email, it's easy to notice with Teams mentions.
You can also set multiple notification destinations, but the message displayed after the first person will be different from the second and subsequent people, so you know whether you should respond to the guest or have already responded.
**If you're using Colorkrew Biz, you have no choice but to use it! **
If you are using Colorkrew Biz, you can use the reception function as an option.
There is also a plan that can be used as a standalone reception function, so if you are interested, please contact us!