Translated from 日本語 • View original 
Recently, the new corona vaccination has accelerated.
"Corona quickly, please bring it to an end!"
I've been thinking about it for a long time, but I wonder if if I get vaccinated with the new corona vaccine, I will be able to go out to various places without worrying about anything in the near future.
Also, since I just returned from childcare leave, I'm looking forward to the day when I can meet and talk to everyone at work in person.
By the way, did you know that there is a hot topic about the method of mass vaccination in companies and schools called workplace vaccination?
In this article, we will tell you how you can easily use the business concierge tool Colorkrew Biz to make venue reservations and manage people who want to be vaccinated when vaccinating at work!
What is occupational vaccination of the new corona vaccine?
Workplace vaccination is a word that has become common in the news recently.
I would like to find out in detail what kind of content and method it is.
"What is workplace vaccination" (from the Ministry of Health, Labour and Welfare)
- In order to reduce the burden on the community and accelerate vaccination, it will be possible to vaccinate at the workplace level at companies and universities that support it.
- Medical professionals and venues are secured by companies and universities themselves, and do not affect the vaccination program of local governments.
Although the national survey predicts that vaccination for the elderly over 65 years old will end, when vaccination for the general public begins in earnest, it is expected that the burden on local governments will be heavy due to the large number of people covered.
By promoting vaccination in the workplace, etc., we will reduce the burden on local governments, and we will try to accelerate vaccination by securing vaccination sites at the company and school level.
In conducting this workplace vaccination, the following are presented as requirements for companies, etc.
"What is required of companies" (from the Ministry of Health, Labour and Welfare)
- In addition to medical professionals such as doctors and nurses, companies and universities should secure the necessary personnel such as venue management staff. In addition, the ability to take necessary measures such as reporting adverse reactions.
- Medical professionals and venues are secured by companies and universities themselves, and do not affect the vaccination program of local governments.
- Secure an internal liaison system and external coordinators. (Establish a secretariat.) ）
- It is basic to complete two vaccinations at the same vaccination site and to vaccinate at least 2,000 doses (two vaccinations × 1,000 people).
- Store the vaccine at the business office where the vaccine is delivered and then vaccinate it.
When conducting workplace vaccinations at companies, it is necessary to secure personnel, secure venues, coordinate with various departments, check progress and rehearsals on the day... You have to think about many things.
In addition to your usual work, it seems quite difficult to deal with this.
When it comes to workplace vaccination while having to do some work now, it seems that it will be a big challenge for companies to manage how to secure a place to be vaccinated and how to manage the schedule of those who will be vaccinated.
If you use the "space reservation function" and "check-in function" of the business concierge tool Colorkrew Biz, you can easily do this operation!
This time, I would like to introduce each function.
Flow of workplace vaccination (1) Vaccination site is secured by space reservation
When vaccinating the workplace, it is first necessary to secure a venue.
I think many companies will have space in their offices.
Securing this space can be troublesome, and it can take time and effort to make a reservation.
With Colorkrew Biz, you can easily secure a space in your office that can be used as a vaccination site.
*In addition to seat reservations, it is now possible to reserve spaces such as conference rooms and reception rooms.
In Colorkrew, where I work, there are many spaces that can be used according to the content of the work, such as conference rooms and reception rooms, as well as small Japanese-style rooms, telephone booths, private rooms, and communication spaces.
Today is a day when I want to concentrate on creating materials, so I reserve a private room, and today I will have a lot of tele-appointments, so I am making a phone booth with ABW (Activity-based working) in mind, so all spaces are subject to this reservation.
Use this space reservation function to make reservations for workplace vaccination sites.
We will issue a QR code for the place you want to reserve and manage the space in advance.
To make an actual reservation, just scan the QR code from the app!
You can also set the start time and usage time when making a reservation, and you can share it with all employees, so you don't have to worry about someone making a reservation by mistake.
On the day of vaccination, the administrator can start using the venue by scanning the QR code of the venue (= checking in).
Flow of workplace vaccination (2) Use the check-in function to understand who wants to be vaccinated
Once you have made a reservation for the vaccination site, the next step is to announce the schedule and location to the company and understand who wants to be vaccinated.
In this case, you can easily use the "Space Function" of Colorkrew Biz to keep track of it.
From the Colorkrew Biz management screen, a QR code will be issued for the vaccination lane at the venue on the day.
If you wish to be vaccinated, you can scan this QR code in advance or tap the icon on the screen to reserve the date and time you want to be vaccinated.
On the day of the event, those who wish to be vaccinated can also manage the number of people who will be vaccinated by scanning the QR code at the venue and checking in from the check-in function.
You can use digital signage to issue a link that displays the QR code, so you can place the QR code outside the vaccination site.
If you have not made a reservation or if the date and time you have made a reservation is different, you will not be able to check in, so you can check whether the person who wishes to be vaccinated is coming on the day as scheduled.
In addition, if it is on the digital signage, the name of the person who checked in will be displayed, so you can easily understand who has been vaccinated.
There is no need for administrators to prepare a format for entering their names and desired vaccination dates in Excel for those who want to be vaccinated, or to check ™ the number of people by themselves after receiving a reply to an email from those who want to be vaccinated.
Without moving the administrator's hand, those who wish to be vaccinated can make an appointment and receive the vaccination on the same day!
In this way, although it is part of the operation of workplace vaccination, it can be operated smoothly from the vaccination site to the management of vaccinated people.
I hope that this Colorkrew Biz will make your work a little lighter!
How managers can reserve vaccination sites for workplace vaccination (space reservations)
1. Register a "space" from the Colorkrew Biz management screen
2. Select "Office Map" and add the "space" of "New Corona Vaccination" registered in 1. After entering the items, press create and place the icon in the space that will be the venue.
3. Select "New Corona Vaccination" from the Colorkrew Biz user portal and select "New Reservation/View Reservation Status (Space)".
4. Select "Vaccination Date", enter "Usage Time" and "Start Time", and press "Next".
5. Enter the "Title", "Reservation Reason", and "Organizer", and press "Reservation".
6. Press the reserved list.
7. Reservations are complete!
How to reserve a vaccination date and time for vaccination applicants in the workplace vaccination (space reservation)
1. As in how to use space reservation from the Colorkrew Biz management screen as in 1., register the "space" for the vaccination lane and create a new page from the office map.
2. Once you have created a new page, upload the office layout diagram in the page settings and install the icon of the space you registered in 1.
3. 3.-5. Similarly, if you want to be vaccinated, press the space icon, enter the desired vaccination date and time, and make a reservation.
How to start using the vaccination site on the day of workplace vaccination (check-in function)
The manager will install digital signage at the vaccination site on the day of the event. (QR printed ones are also OK at the venue!) ）
1. The administrator will scan the QR on the digital signage and check in.
2. You can use the venue.
How to vaccinate those who wish to be vaccinated in the workplace vaccination (check-in function)
Those who have made a vaccination reservation will scan the QR code and check in as shown in "How to start using the vaccination site on the same day with workplace vaccination" before entering the venue.
All that's left is to get vaccinated!