Translated from 日本語 • View original 
Hello!
This is Shimojima, a writer.
What are the common worries that general affairs people have?
This time, we will introduce some general affairs jobs and useful functions that can be solved with Colorkrew Biz.
What is a general affairs job?
Here, I would like to introduce about four "There are jobs for general affairs"
(1) Business interruptions due to external phone calls, emails, and visitor responses
Some companies have direct internal phone calls and emails addressed to general affairs.
The general affairs staff responds to every inquiry that comes in person, so my work tends to be interrupted.
When you have to respond to an angry person's call, it becomes even more stressful.
In addition, sudden visitor response also interrupts the work of general affairs.
It would be nice if you could find the person in charge right away, but if the person in charge is in the company but you don't know where he is, you have to look around, so it's a waste of time.
(2) Mistakes are not allowed The stress of internal attendance management and payroll calculation is unbearable.
It is also the job of general affairs to manage internal attendance and calculate payroll, but miscalculations can affect the lives of employees, so you must never make mistakes.
Since it is a job that occurs every month, I am always in a stressful mental state.
I want to be free from this "being" and be mentally stable.
(3) Submission of documents and request for correction
It is also the job of general affairs to submit contracts and estimates prepared by the department head, invoices from sales representatives, and reminders for employees to submit year-end adjustments and request corrections.
At that time, one of the "haves" is the time and effort of the general affairs department to go to each department to check and send emails.
It's good when you're relatively free, but if you interrupt when you're busy with payroll and other tasks, it can be very annoying.
At least I would like to make an inquiry from my seat without leaving my seat.
(4) Driven to an internal event
Isn't it "possible" to be entrusted with the role of support for the secretary at events such as New Year's parties, company trips, and year-end parties?
If this coincides with a busy work period, the original work will be put on the back burner, and overtime may occur while being busy with work.
It seems that we have no choice but to respond while having it coordinated well within the company.
Solve a problem with general affairs with Colorkrew Biz!
These are some of the "some" problems of general affairs that we have seen so far, but some can be solved by using the functions of Colorkrew Biz!
The problem of not knowing where the person in charge is solved with the seat function!
The problem of not knowing where the person in charge is when dealing with visitors can be solved with the seating function of Colorkrew Biz.
The method is
It is to easily identify the location of the person you want to contact from the username and department name.
Even if you accidentally search on a page of a different department, it will automatically jump to know the current situation of the person in charge in detail.
And you can have a conversation directly in Microsoft Teams chat or extension.
With this function, you can tell your business at your own seat without having to go out of your way to find the person in charge.
The stress of in-house attendance management is solved with the clock-in linkage function!
The stress of internal attendance management can be solved with Colorkrew Biz's clock-in linkage function.
It uses the Colorkrew Biz app to scan QR codes for attendance management and clock in and out.
As a general affairs office, you can check attendance and attendance records with data, so you can be relieved of the hassle of analog attendance management and the stress of entering errors from time cards to Excel every month.
You can submit documents and request corrections from your seat using the list function of Colorkrew Biz!
You can submit and request corrections to documents such as contracts, estimates, and employee year-end adjustments from your seat using Colorkrew Biz's list function.
Specifically, you can list and check the status of users displayed in the list.
We will narrow down by group name, department name, and name of the employee you want to submit or request corrections.
It gives you a granular view of your current situation, so if you're free, you can have a direct conversation using email or Microsoft Teams.
This eliminates the hassle of leaving your seat to check.
Conclusion
We introduced the "yes" that tend to occur in general affairs work and useful functions that can be solved with Colorkrew Biz.
The work of general affairs, which tends to be seen as an unsung hero in the company, may be difficult to understand from employees who are doing other tasks.
However, the original general affairs are necessary for the company, which performs a wide range of tasks from detailed tasks such as equipment management to office facility management.
In order to make the work of general affairs easier, it is also necessary to support the general affairs of the entire company so that they do not do unnecessary work.
Colorkrew Biz offers features that make your general affairs job easier.
If you are in charge of a company that you are interested in, please contact us!
We will respond to any consultation.