Translated from 日本語 • View original 
Hello!
This is Shimojima, a writer.
Currently, due to the impact of the new coronavirus, more and more companies are being forced to downsize (downsize) their offices.
Along with this, some general affairs personnel may be entrusted with the work of changing the office layout.
In this article, we will introduce what you need to create an office layout concept and space plan, as well as Colorkrew Biz's convenient seating chart creation function.
To change the layout of your office, start by creating a concept
When downsizing your office, don't suddenly think about changing the layout of your office.
The first thing the general affairs person should do is to create a concept proposal.
It is necessary to consider the characteristics of the company's work and the dissatisfaction of the people who work there, and consider an office where employees can work comfortably.
- Is it a workplace where people often work silently without intervening in private language, or is it a workplace where communication is active?
- Are there many young employees or veteran employees?
- Is it a flat atmosphere where bosses and subordinates can talk without distinction?
etc.
If the company culture is active in conversations between employees, one way is to introduce a free address when the office layout is changed.
Consider the Space You Will Need
Once you've decided on a concept, it's time to think about the space you absolutely need in your office.
Reception space, reception and meeting spaces for visitors, management spaces to keep confidential information, refreshment spaces for employees, and concentration spaces for creative work are arranged.
Don't forget to have storage space to manage your documents and materials.
When considering an office space, it is also necessary to devise ways to place the reception space far away from the management space to prevent confidential information from leaking within the company, and to place the meeting space near the department where there are many meetings.
In addition,
- Is there a distance between the work desk and the wall?
- Is there an appropriate distance between people in the main aisle that will not collide with each other?
- Is there space for wiring when placing printers and other business equipment?
- Are evacuation routes secured in the event of an earthquake or fire?
It will also be important.
Colorkrew Biz's WEB Seating Chart Creation Function
Once the space proposal has been decided and the arrangement of a professional contractor has been made, the last thing the general affairs person will do is create an internal layout drawing.
This drawing creation work is quite troublesome if you make it in Excel or PowerPoint.
In such a case, it's easy to use Colorkrew Biz's seating chart function!
The procedure is as follows.
(1) Call up the office map settings screen of Colorkrew Biz.
(2) Select the image file and upload it.
(3) When uploading, a layout diagram will be set in the background.
(4) Next, create a seat.
Select the seat name set in the management tool from the drop-down menu, set and create a seat, and drag and drop it to place it anywhere.
(5) Completion of office layout drawings!
It is also possible to place objects such as fire extinguishers other than seats.
By introducing Colorkrew Biz, you can check the status of attendance and equipment usage at a glance, and manage your attendance schedule for up to one month like a hotel, eliminating the need for general affairs personnel to listen to each other.
By linking with existing clock-in services, you can clock in by simply scanning the QR code, so you can reduce attendance management problems, such as not clocking in unless you bother to press the time card.
It also frees the general affairs staff from the troublesome task of checking attendance status with time cards and performing aggregation work in Excel, etc.
Conclusion
In this article, we introduced the layout changes associated with downsizing offices and the ability to create seating charts in Colorkrew Biz.
Changing the office layout will also change the atmosphere of the company, so as a general affairs manager, it is a place to show off your skills.
Once you've decided on your concept and layout plan, it's time to easily create a layout chart using Colorkrew Biz's seating chart creation feature.
Colorkrew Biz also has other functions to solve the problems of general affairs personnel, so please feel free to contact us!
We are here to assist you with any consultation.