Translated from 日本語 • View original 
Hello!
In this article, we will introduce the facility management necessary for general affairs managers and the useful functions of Colorkrew Biz.
What is Facility Management?
The three major resources necessary for corporate management are human resources, funds, and information, but the fourth resource that is necessary is facilities.
Facility is a general term for physical assets such as land, buildings, equipment, and fixtures necessary for a company to conduct its business.
Management activities that effectively utilize these assets and operate them efficiently to generate profits are called facility management.
Effectiveness of Facility Management
Here are four expected effects of facility management.
(1) Cost Reduction by Optimizing Facilities
With the expansion of telework due to the impact of the new coronavirus, you can reduce costs by reviewing the space, equipment, and equipment that are not used in the office.
It is also possible to effectively use the vacant space as a place for employees to relax or as a concentrated booth.
(2) Realization of a comfortable office environment
If you create an office environment where employees can work comfortably, it will create vitality within the company and lead to improved work productivity.
For example, the introduction of free addresses.
You will be working in different seats, so you can work with a fresh feeling every day.
By communicating with employees you have never talked to in the company, you may have a positive impact on your own work.
If you realize flexible work styles by using both telework and hybrid work, you will have more options for work styles and increase employee satisfaction.
By working freely, you will have more time to think, so it will be easier to come up with ideas for work.
(3) Improving operational efficiency by introducing ICT technology
By utilizing ICT (information and communication technology), we will improve the internal system environment and realize flexible work styles such as telework.
In simple terms, one of the ICT changes is to change the company's time-out management system from analog to digital.
(4) Contribute to the SDGs
By reviewing fixed costs and equipment costs, excess electricity will be reduced, which will also lead to corporate contributions to the SDGs in a broad sense.
First, let's work on facility management from familiar things!
In fact, even if the general affairs manager performs facility management, you may be confused about where to start.
First, let's start with a familiar place.
Review of Fixtures and Office Equipment
Calculate the appropriate inventory to ensure that the equipment used by employees on a daily basis, such as notebooks and pens used by employees, is not ordered in vain. If the cost of the ordering company is incurred, it is also necessary to review the supplier.
If you are using a landline phone, switch to a cheap mobile phone, and if you have more printers than you need, review the number of printers to reduce lease fees and electricity bills.
Creating an Internal Environment
It is also necessary to think about employee physical condition management and safety aspects, such as setting the indoor temperature of the office in summer and winter, and taking measures against earthquakes and disaster prevention.
As a countermeasure against the new coronavirus, it is also important to consider changing the layout of the office to avoid wearing masks, disinfecting, and ventilation, and avoiding crowds.
Regarding respiration, it is also necessary to cooperate with the building management company.
If a company is incorporating telework or hybrid work, it is also necessary to establish an evaluation system that makes it easier for employees to work.
Colorkrew Biz supports the facility management of general affairs!
There are functions that Colorkrew Biz can help you with facility management.
For free addressing, the "reservation information" of the list function is convenient!
When introducing free addresses in facility optimization, you don't know who is in which seat.
This problem tends to occur.
In such cases, Colorkrew Biz's list reservation information function comes in handy.
You can filter members by department and user name, so you can list "who is where" and "which space is reserved".
With this function, you will no longer be overwhelmed by nameless tasks that require general managers to keep track of their schedules, and you will be able to concentrate on facility management work.
Seat analysis function can verify the effect of free addresses
Although free addresses have been introduced, its effects are difficult to understand.
In such cases, Colorkrew Biz's seat advancement function comes in handy.
This seat analysis function can also be used as a countermeasure against the new coronavirus.
Since close contacts can be managed, it is possible to reduce the work of general affairs personnel interviewing close contacts when a positive person is detected.
Access control is linked to Colorkrew Biz clock-in
If you are considering introducing ICT technology in your company and migrating clock-in management from time cards, Colorkrew Biz's clock-in linkage function is recommended.
Employees only need to scan the QR code with the app to complete the clock-in.
The general affairs manager can manage attendance clock-ins with data, saving extra time on aggregation.
Conclusion
In this article, we introduced the facility management and effects necessary for general affairs, as well as the useful functions of Colorkrew Biz.
Facility management is a management activity that generates profits while effectively utilizing company assets such as buildings and equipment.
However, the purpose of generating profits alone cannot gain the understanding of employees.
It is also important to create an environment where people who work there can work comfortably.
Colorkrew Biz provides useful functions that can be used as support for general affairs personnel who perform facility management.
There are other features as well, so if you are interested, please contact us.
We will respond to any consultation.