Translated from 日本語 • View original 
Suddenly, it's a question! How many times a day do you book a meeting room?
How long does it take to coordinate that room reservation?
Even if you try to make a reservation for a conference room, there are no meeting room vacancies, and there are many empty reservations and you can't use the conference room efficiently! I think there are many managers who are worried about this. Today, we will show you how to use "Colorkrew Biz" to make "meeting room reservations" and "facility reservations" more efficient!
Recommended for companies that are having trouble booking and managing meeting rooms!
Recently, the frequency of office visits and visitors has gradually increased, and the number of companies with problems related to "meeting room shortage" and "facility reservation" management has increased. In fact, a survey found that a company that conducted its own survey of the actual situation of conference rooms found that one-quarter of the total usage time of the conference room was occupied by empty reservations!
In this way, even though the conference room is actually empty, it is filled with empty reservations, and it cannot be used at the time when it should be available, which damages business opportunities.
Of course, when coordinating a meeting for a sudden visitor, it is surprisingly time-consuming and troublesome to check which meeting room is available and what time it is.
To eliminate that nameless job ™, you can conveniently reserve seats and spaces at Colorkrew Biz!
I recommend companies like this
- Meeting room management is not centrally managed.
- I want to check the usage status of the meeting room in real time.
- I want to prevent empty reservations in the meeting room.
- I want to keep a log of the usage status of the facility and encourage efficient use.
Let's take a look at the details together!
What is the "Space Function" that allows you to book and manage meeting rooms?
Colorkrew Biz is a basic way to use the seating chart to manage and reserve seats, but you can also manage and reserve so-called in-house facilities and spaces such as conference rooms, break rooms, and phone booths. In addition to seating, there are actually a lot of spaces and spaces to manage in the office!
Manage your internal space more efficiently!
- Meeting Room
- Break room
- Centralized booths
- Phone booth
- Smoking room
- Cafeteria
- Refrigerator
- Lockers
And so on.
In this way, Colorkrew Biz allows you to manage seats and manage internal facilities and spaces throughout your office!
Book in just 3 steps from the seating chart!
First, select the space (conference room) you want to use from the Colorkrew Biz portal site (PC/smartphone compatible) to check the usage status of the selected meeting room.
After selecting the space you want to use, press "New Reservation" and select the date and time slot you want to reserve from the calendar.
You can also choose the time slot in 15-minute increments!
Outlook linkage for meeting room reservation information is also possible!
Colorkrew Biz's space function can be used even more conveniently by integrating it with Outlook.
The meeting rooms booked/secured with the space function are also displayed in Outlook, so you don't have to worry about double booking across services, schedule delays, or information discrepancies!
With automatic cancellation function to prevent empty reservations
Just as you can cancel your reserved seat if the reserved user does not check in by the scheduled time, you can also set up automatic cancellation of spaces that are not available after the reservation time in the space function.
Even more convenient, Google Workspace Google Calendar linkage!
The space function of Colorkrew Biz can also be linked to Google Calendar in both directions, so you can view the facilities you booked on Google Calendar as they are as reserved spaces in Colorkrew Biz.
You don't have to go through the hassle of scheduling both services one by one!
Customize with digital signage!
You can also use "Space Digital Signage" when registering a space!
It is available in a variety of colors to match the atmosphere of the conference room and the atmosphere of the office. You can also update your corporate logo!
Encourage efficient and waste-free meeting room use!
If you use the space function to manage meeting rooms, internal facilities, and spaces, you can get data such as space usage status and reservation status.
Using this data, it is possible to understand the time and days when meeting rooms are likely to be available, encourage users to use conference rooms that are less crowded, and realize efficient use of meeting rooms.
How was it, everyone?
We will also be demonstrating tools, so please feel free to contact us!