Translated from 日本語 • View original Hello!
This is Shimojima, a writer.
"I want to introduce a free address, but what is the situation of other companies' free addresses?"
In this article, we will introduce the successful cases of free addresses from other companies, problems that arise after introducing free addresses, and useful functions that can be used with Colorkrew Biz.
5 Successful Introductions of Free Addresses
Here are five examples of companies that have introduced free addresses.
A Japanese confectionery manufacturer has introduced a free address that allows you to choose the seat you want from three types: single seats, communication seats, and concentrated seats.
It is characterized by a system that automatically assigns seats randomly every day and does not fix the sitting position.
This allows you to interact with other departments, which increases internal communication.
The free address of an American toy manufacturer is assigned a loose area for each department to which it belongs.
It is characterized by the absence of unconscious coercion, such as "sitting close to each other even at a free address".
Even though I work freely, when I have a problem at work, I feel safe that if I go to this place, there will be someone in the same department.
One Japanese company introduced free address, eliminated LAN cables to improve operational efficiency, and introduced wireless LAN throughout the office.
Each employee has a smartphone or tablet, allowing them to contact them anywhere in the company.
Systems such as meeting room reservations, schedule management, and inventory management have also been made mobile to make it easier for employees to proceed with their work.
In one case, by implementing free addresses, employees have become more active in sharing information about their work than before, making it easier to understand each other's progress.
The results show that employee productivity has increased and overtime hours have been reduced.
Some companies have created free-address offices with a café-style layout to eliminate the mental constraints of having to work and allow them to work freely.
What are the problems after introducing a free address?
Here, we will introduce three problems that tend to occur with free addresses for those in charge of companies that are about to introduce free addresses.
The problems are as follows.
(1) You don't know who is where
When you introduce a free address, you will have problems such as "I don't know who is where".
If you walk around looking for something you want to ask at work, it will be a waste of time and cause you to delay your work.
It would be nice to have a system that allows you to know who is where at a glance.
(2) Employees do not communicate well with each other
In a free address, the seat you sit in changes every day, so if you work in a team, you will not be able to communicate well unless the members are nearby.
It would be helpful to have a chat tool or other tool that allows you to communicate quickly.
(3) Seats are fixed
With the introduction of free address, people who are not good at communication tend to choose the same seat every day.
Also, if an unspoken rule such as "team members sit next to each other" is created, the situation will be no different from the fixed seats so far.
As in the case, it is also necessary to introduce a system that randomly assigns seats and does not fix seats.
Solve the problem of introducing free addresses, 3 useful features of Colorkrew Biz
Colorkrew Biz has a function that solves the problem of free addresses.
Here are three of its main features:
Solve the problem of not knowing who is where with the search function!
The problem of not knowing who is where with a free address can be solved with the search function of Colorkrew Biz.
Easily identify the location of the person you want to call from the username and department name.
Once you know who is where, you can immediately communicate with them via Microsoft Teams chat or extension.
Problems with poor communication are solved with Microsoft Teams integration
For problems with poor communication, the Microsoft Teams integration function is useful.
It is linked to Microsoft Teams, so you can use it as if it were a virtual office.
You can select a seat and select a person, or if you search and narrow down the person, you can immediately start chatting with people in the distant seat.
The problem of fixed seats is solved by the seat lottery function
Solve the problem of seats being fixed at a free address with the seat lottery function.
The app is automatic and decides by lottery where you will sit today.
If you use this function, you don't have to worry about who and where to sit with each other, and it will also promote interaction, which is the original purpose of free addresses.
Conclusion
We introduced the success stories of other companies of free addresses and the useful functions of Colorkrew Biz.
Looking at the examples of other companies, I felt that companies that emphasize the employee's perspective rather than the company's perspective have succeeded in introducing free addresses.
If you are going to introduce a free address from now on, be aware of the environment where employees can work comfortably.
Colorkrew Biz has a useful function for free addresses, so if you are interested in a company representative, please contact us.
We are here to meet any inquiries!