Translated from 日本語 • View original 
Due to the influence of the new coronavirus, I am currently working telework.
Listening to my friends and watching the news, I feel that many companies have started introducing telework during the coronavirus pandemic.
However, when I actually use telework, I find that while there are advantages to telework, there are also work and communication problems that cannot be done without going to the office, and I feel that it is necessary to come to the office and work.
If you want to telework but also want to go to the office, what to do with the office will become a new issue in corporate departments such as general affairs.
It would be a waste to maintain the current office space even though employees do not come to work, but if it is easily reduced or relocated, there may be a shortage of seats when more people come to work in the future...
I think there are various problems.
In this article, we will introduce some points to consider before considering downsizing or relocating an office.
Just by doing this, you can make your current office more comfortable or successfully downsize or relocate.
Please take a look until the end.
The number of companies that want to reduce or cancel offices is increasing! ?
Now that telework has rapidly penetrated, such as IT vendors and major confectionery companies allowing them to work from home indefinitely, it seems that an increasing number of companies are considering reducing or canceling their offices.
Some companies pay telework allowances as benefits, and if there is an increase in expenses due to telework, you want to reduce costs.
I think the big point is the rent of the office.
It would be a waste if the rent did not change even though the employee did not come to work.
Perhaps because of this background, according to a survey, about 30% of companies wanted to reduce their office space after the new coronavirus subsided, far exceeding about 3% of those who wanted to expand.
For employees, continuing to telework has the following benefits, and it seems difficult to work exactly the same as before the new coronavirus epidemic.
- Eliminate the stress of crowded trains
- Since you don't need to commute, you can spend time with your hobbies and family, which improves your QoL (Quality of Life).
- Easy to balance childcare and nursing care with work
- Allows you to concentrate on your work and increases work efficiency
Many companies are in the process of reviewing their offices, but startups and small and medium-sized enterprises have already begun to cancel their offices in order to reduce poor business performance and fixed cost rents.
In addition, there is an increasing number of companies that want to reduce fixed costs by changing the location and size of their offices without canceling their contracts.
In fact, even within the company, telework for a few days a week will continue, and there is a discussion about reviewing the office to see if an office of the same size as before is necessary even though employees do not come to work.
What to do before downsizing or relocating an office is to introduce a free address
I explained that more and more companies are considering downsizing, canceling, or relocating their offices, but where should I start when actually reviewing my office?
The important thing is to know the office area you really need now (or after Corona).
As long as there are benefits of telework and employees want it, it is unlikely that many companies will completely eliminate telework even if the new coronavirus epidemic subsides.
Diverse work styles such as staggered commuting, hybrid work that mixes commuting + telework, and rotational work may become mainstream in the future.
When that happens, the premise that "everyone comes to work every day" will collapse.
It would be a waste to go to work only a few times a week or a few times a month, but all employees have fixed seats.
You will need that amount of office space, and the rent will remain high.
The solution to this is to stop the fixed seats and introduce free addresses!
By introducing a free address, employees who come to work can become more fluid every day.
Even if the office is reduced or relocated in the future, it is possible to rent a smaller office than when the seats are fixed, which is effective in reducing costs.
Even if you don't move, you can still maintain social distancing and prevent crowding by introducing free addresses and reducing the number of seats than before.
You can also create a new space, such as turning an empty space into a relaxation space or a communication space.
The first step in reviewing the office is to introduce a free address.
By knowing the area suitable for the actual situation, if you consider whether to resize, relocate, or expand, you will proceed efficiently and the risk of failure will be reduced.
After introducing a free address, let's assume a downsizing of the office
If you can use your seat freely with a free address, there will be no unnecessary fixed seats.
If you know the area you need for a free address, it's easy to review your office.
However, this alone does not tell you how much the office is used.
If you decide on the required office area based on the atmosphere, there will always be a problem that it was larger or narrower than expected.
You want to keep track of the usage of your office.
Therefore, we recommend the business concierge tool "Colorkrew Biz".
Colorkrew Biz visualizes where people are by simply scanning the QR code for the seat. In addition to regular work, it also supports a variety of work styles such as free address, telework, and rotational work, and can analyze how many seats have been used.
Seating Chart Feature
In addition, the scheduler function makes it easy to visualize the utilization rate of the meeting room.
Scheduler Function
The corporate department visually counts the number of people and enters them into Excel every day... There is no such troublesome work or management!
Just check the portal screen.
By reviewing the visualized seating chart, you can see how much office space you really need.
Solve the problems when introducing a free address! To help reduce office size
So far, we have talked about how free addresses are effective in knowing the office space you need, but there are also challenges with free addresses.
That is, you don't know who is where.
If you are at work, you can look around and check with your surroundings, but now that telework is being promoted, it will be more and more difficult to find it.
I don't want to spend time looking for people even though I'm busy with work.
In fact, that can also be solved with Colorkrew Biz.
Simply scan the QR code from the app when you go to work, and it will be reflected in the seating chart in real time.
You can instantly know who is where, so it's easy to find people even with a free address.
It also works with Microsoft Teams, so you can search for the person you want to contact and start chatting right away.
In addition, this Colorkrew Biz can be used to control the attendance of the office, as it can be used to control the attendance of the office.
When the attendance rate set in the management tool is reached, it will issue a warning and alert you.
You can also look back on the seat occupancy rate for the day in a report.
You can also reserve seats, so if you make a reservation in advance, even if the new coronavirus subsides and more employees come to work in the future, you won't be unable to sit because there are not enough seats.
If you want to reduce or relocate an office, introduce a free address & Colorkrew Biz!
If you use Colorkrew Biz as a free address, you can find out how much office space you really need and help you review your office.
Before moving due to unnecessary office reduction, relocation, or cancellation, let's first introduce Colorkrew Biz!