Translated from 日本語 • View original 
The prolonged corona disaster will hold the Olympics without spectators.
Although the unusual situation continues, where do you often work now?
Telework, which started semi-compulsory, is now becoming a commonplace way of working, and with the decline in office attendance, some companies have considered reducing or relocating offices, and some have made the drastic choice to eliminate offices.
In fact, as an office branding manager, I have considered various things about the ideal way of our office.
Relocation, downsizing, renovation... There were various options, but we first chose the option of office renovation.
**Why did you choose renovation? **
Today, I would like to tell you why and two things I would like to do for those who are considering downsizing their office.
Almost 100% telework was a problem that was seen as "lack of communication"
In February 2020, with the beginning of the spread of corona infection, I started working from home in principle. Originally, there was a remote work system about once a week, so all employees shifted to working from home relatively smoothly. And even now, telework is basic, but office visits are also allowed, so it is basically a hybrid work style that mixes telecommuting and office visits.
I started to get used to teleworking, and the days when I went to the office five times a week felt like a long time ago...
"Lack of communication...?"
Of course, there is also MTG for project members online, and we can communicate with the members involved in the work as necessary.
However, when I was in the office, I had an overwhelmingly reduced opportunity to talk about important things that should be talked about (low-priority and important things), although not enough to set up casual conversations and meetings.
In fact, when we surveyed all employees about the office and work style, the overwhelming majority of the answers to the question about the purpose of coming to the office were to communicate with other employees at the same rate as to perform the work that requires coming to the office!
Understanding the current situation of office visits and determining the office concept
Depending on the company, the way the office should be and the purpose of coming to the office may be different. We recommend that you first conduct a questionnaire to understand the current situation.
Based on the results, decide on an office concept and create an office space that matches the concept.
By the way, the concept of our office is "Open Challenge Kizuna".
This is the very spirit of the company's mission, vision, and spirit, and we decided to make it an office space that can embody the company's spirit and create a place for communication between employees.
By coming to the office, you can feel the spirit of the company, increase your sense of belonging, deepen the bond between employees in the open space, and increase your spirit of challenge. Laughter
I think it's a good idea.
Once you've decided on a concept, it's time to analyze your office space
Now, the concept of the office has been decided, and it's time to create the space. is very dangerous! !
Once you have decided on a concept (or even before you decide on a concept), what you need to do is:
It's all about "office space analysis"!
If you start creating a space with only the concept of the office in advance, you may face challenges related to office space when employees actually come to the office.
For example...
- "The number of conference rooms is small and I can't get it at all..."
- "I can't concentrate because I'm worried about the voices of people in online meetings..."
- "I want to use the phone booth, but it's always full..."
And so on.
When downsizing an office, you can understand and assume to some extent how much to reduce the number of seats by setting the number of employees and attendance rate.
However, few companies properly analyze how many conference rooms are needed and how much centralized booths and phone booths are expected to be used and create spaces, and as a result, if there are many employees who perform online MTG or tele-appointments due to a lack of conference rooms, it will become an uncomfortable space.
By the way, in our case, as a result of various analyses such as the average attendance rate of the office, the online MTG rate on weekdays, and the percentage of sales members who conduct tele-appointments, etc., we found that there are 5~6 online meetings held at the same time on weekdays, and from there, we calculated the average attendance rate and analyzed that there is no problem if there is a space in the office that can be used for MAX 10 meetings and tele-appointments.
Space Functions Are Effective for Office Downsizing
We recommend that you use Colorkrew Biz's "space function" to perform this office space analysis thoroughly and realize appropriate office downsizing and office renovation.
How to Book a Space (Meeting Room)
(1) Log in to the user portal and select New Reservation/View Reservation Status (Space (Meeting Room))
(2) Select the space (meeting room), date, and time you want to reserve.
(3) Enter the title and the reason for reservation (optional) to make a reservation
How to confirm a space (meeting room) reservation
In the seating map of the User Portal, select the space (conference room) you want to check to check the availability of the reservation holder and reservation time.
How to Check In
Simply scan the QR code pre-installed in the space (meeting room) and select Start.
Functions recommended for ABW work
PC and Smartphone Compatible
You can not only view the seat chart from either a PC or a smartphone, but also reserve seats.
Integrate with Microsoft Teams
Colorkrew Biz's seating chart is integrated with Microsoft Teams.
Select a person from your seat or search to filter a person to start chatting with them right away.
In this way, you can thoroughly analyze the actual space utilization rate and realize the downsizing of the office without incurring appropriate and unnecessary costs such as setting the required number of meeting rooms and utilizing the space.
If you are currently reviewing your office or are planning to do so, please consider Colorkrew Biz!