Translated from 日本語 • View original 
Hello!
This is Shimojima, a writer.
Thank you for your continued support this time!
Last time, I wrote about free addresses, but this time I will introduce free addresses as well.
What are the benefits of free addresses?
First, let's start with the advantages of free addresses.
The advantages of introducing a free address are as follows.
- Efficient use of free office space
- Ability to respond to sudden organizational changes and changes in the number of people within the company
- By making it easier to organize project teams across departments, you can save time and effort in setting up meetings and preparing meeting rooms, thereby improving work efficiency.
- Increase internal communication
- Each employee will be able to work voluntarily
By using a free address, you can choose a place according to the work of the day, and it is also nice to have an opportunity to talk with people from other departments and departments that you have not interacted with much before!
Are there any disadvantages to free addresses?
Next is the disadvantage of free addresses.
(1) Poor business coordination
Free addresses allow you to choose your seat freely, so you tend to be in a situation where you don't know who is where. Reporting, contacting, and consulting with your boss will not go smoothly, and communication will be insufficient, resulting in problems that cause work not to go as expected.
(2) Depending on the seat, there will be places where people gather or places where they don't gather.
Unlike fixed seats, there are people who want to actively interact with people at a free address where people can move freely, while some people do not like to interact and do not want to give any information to the other person.
And the place you choose tends to be biased.
It can also result in "unexpectedly less active communication".
(3) The burden on each worker increases
Free addresses allow you to choose your seat freely, but the burden will also increase.
Specifically,
- In departments that often manage documents on a paper-based basis, they are worried about losing important documents when frequently moving seats for meetings.
- Having to carry a laptop or tablet with you all the time
- Always worried that the equipment will be damaged when traveling by train.
etc.
Colorkrew Biz can solve such a problem!
With Colorkrew Biz, you can eliminate the disadvantages of free addresses.
For problems with poor business coordination, the list function of Colorkrew Biz is useful.
- It is easy to understand the seating chart by linking with Microsoft Teams, and at the same time, it is possible to list the status of users with the list function.
- You can also narrow down by custom group, department, or user name, so if you have a business problem, you can immediately contact them via email or the chat function linked to Microsoft Teams for frequent communication.
The problem of seat bias can be solved by using Colorkrew Biz's seat lottery function.
The Colorkrew Biz app will draw you to decide where to sit today, so you don't have to worry about where and with whom to sit every day. Surrender yourself to the app to prevent your seat from getting into a rut!
There is also a function to verify the effectiveness of free addresses. You can easily import data into CSV with a seat analysis function and reports that can analyze the usage status of the seats and spaces, which can also lead to improved seating arrangements in the future.
The burden on the workers is reduced by the equipment management function of Colorkrew Biz and a little ingenuity!
To prevent the loss of important documents, you can use the Colorkrew Biz equipment management function to issue and print Tepla and manage numbering.
The Tepla used for numbering can be registered in the equipment management table, so it is a nameless job to start with the text input of the Tepla each time can be reduced.
You can also register QR codes to be placed on equipment and print them in bulk.
For loss, it is also important to strengthen the management system, such as preparing one personal locker for each employee to carry only the minimum necessary documents, and making the entire company paperless.
The hassle of carrying a computer or tablet or the worry of damage may be resolved with a little ingenuity.
- Combined with telework, reduce the opportunity to carry around.
- Use a backpack that is resistant to impact and has good storage.
PC backpacks with anti-theft lock functions are also sold for train travel, so why not choose one on a mail order site?
Conclusion
In this article, we introduced the advantages and disadvantages of free addresses.
Colorkrew Biz can solve problems that occur with free addresses, such as poor business coordination, seat bias, and burden on workers.
If you have a company representative who is thinking of introducing a free address, please contact us.
Colorkrew Biz offers more than just this.
Next time, I would like to introduce the series that I can't hear now: Free Address and ABW.