Introducing examples of other companies in hybrid work! What is an effective solution?

Hello! This is Shimojima, a writer.

Hybrid work is a work style that combines office attendance and remote work depending on the current situation, such as the home environment of the working employees, not limited to the way they work in the office.

You can choose to work not only at home, but also in co-working spaces, shared offices, cafes, etc., so you can be free from the traditional cramped work style of "only working in the office and at home."

By the way, what are some examples of successful hybrid work at other companies? In this article, we will introduce examples of hybrid work from other companies, common challenges that arise in hybrid work, and three useful features of Colrokrew Biz.

Introducing three examples of hybrid work from other companies!

If you are considering introducing hybrid work, you may want to know what other companies' examples are like.

Here are three specific examples.

An education-related company has introduced hybrid work with the goal of achieving an attendance rate of 50% or less.

In line with the introduction of hybrid work, we have improved the office environment and shifted from fixed seats to free addresses so that you can choose seats according to the content of your work.

As a result, 70% of all employees used the telecommuting system.

At an IT-related company, the layout was changed at the same time as reducing the office space due to hybrid work.

We reformed the office, such as setting up individual booths to make it easier for employees working in the office and those working remotely to communicate, and creating spaces for employees to interact with each other.

In addition, we provide remote employees with offices where they can concentrate on their work outside of their homes and satellite offices that make it easy to communicate with employees close to their own areas, eliminating anxiety such as loneliness caused by hybrid work.

A company famous for its dispatch business moved its headquarters to a rural area and prepared four free-address offices in addition to his home. We have made it possible for employees to choose where they can work freely.

By allowing people to work freely in both urban and rural areas, we are realizing hybrid work without physical or mental constraints.

What Are the Common Challenges of Hybrid Work?

Hybrid work, which allows for flexible work, also presents several challenges.

There are four challenges.

(1) Lack of Communication

Hybrid work is divided into employees who work in the office and those who work remotely. Then the problem of lack of communication between employees comes up. If your boss or subordinate has something you want to ask about your work, or if you want to confirm the work content with each other, you may not be able to communicate immediately. You need a tool that can successfully connect your office and remote environments.

(2) It is difficult to contact employees because they do not know the current situation

In hybrid work, when each person is working in different places, they are not in the same space, so it is difficult to understand each other's work status.

For example, if a boss wants to manage the progress of a subordinate's work or a business partner suddenly contacts the office, they want to immediately know who is working and where, or whether they are at work or resting.

You will also need a tool that allows you to see the situation of each employee at a glance.

(3) Information cannot be shared between employees who come to the office and those who work remotely

Although hybrid work has been introduced, if the attendance rate in the office is high, it is easier for office teams to communicate directly with each other to obtain internal information.

If this happens, remote employees may be at a disadvantage and may end up returning to office work.

There will also be dissatisfaction among employees.

This eliminates the point of introducing hybrid work, so it is necessary to build a system that allows information to be shared.

(4) Security Issues

If you work outside the office with hybrid work, you may be at risk of having your information stolen by a third party because you will be taking your computer or tablet to the outside to work.

In the worst case, customer information may be leaked and business may be suspended.

To prevent such things from happening, it is important to have firm internal security measures when introducing hybrid work.

Without these issues, hybrid work will not run smoothly.

In the next chapter, I would like to introduce the features of Colorkrew Biz that solve such hybrid work challenges.

What are the useful features of Colorkrew Biz for hybrid work challenges?

The challenges of hybrid work can be solved with the features of Colorkrew Biz.

Here are three specific features.

Lack of communication is solved with Microsoft Teams integration!

The problem of lack of communication in hybrid work can be solved with Colorkrew Biz's Microsoft Teams integration.

This feature works with Microsoft Teams and can be used as if it were a virtual office.

When you have something you want to talk about, you can search and narrow down the person and immediately have a chat conversation with that person.

This feature will eliminate the lack of communication between office and remote work that often occurs in hybrid work.

If the team communicates frequently, it is easy to share information between the office and remote work groups, and the problem of information gap is solved.

The problem of not knowing the current situation between employees and being unable to contact them is solved with the presence integration function of Microsoft Teams!

In hybrid work, problems such as "it is difficult to contact each person because they do not know their current status" can be solved by Colorkrew Biz's Microsoft Teams presence integration function.

This feature works with Microsoft Teams presence to easily understand your current status, such as whether you are available or away.

You can filter users from the list feature to see their status in the list.

With this feature, even if you are working in different places in hybrid work, you can immediately see each other's situation.

Security issues are solved with Colorkrew Biz's access restriction function and single sign-on!

Security issues in hybrid work can be solved with Colorkrew Biz's restricted access and single sign-on features.

What is Colorkrew Biz's Access Restriction Feature?

This feature allows you to access only the Intune-managed device terminal in Mobile Device Management (MDM).

Even in external environments such as cafes and co-working spaces, we have been able to understand the usage status of computers and devices and enable security measures.

It is also useful for preventing equipment loss on the go.

What is Colorkrew Biz's Single Sign-On?

This is a function that allows you to use internal systems and emails with one ID and password.

This made it possible to avoid the hassle of entering a password every time you log in to the system and to prevent information leakage due to password leakage.

By linking with our security service Mamoru Push (proprietary patented technology), information leakage can also be prevented.

This is because you can use a QR code only once when logging in and log in with a different password each time, making it difficult for third parties to read information.

This way, if you work in an external environment such as a café or coworking space, you won't have to worry about security.

New smartphone shortcut function!

Colorkrew Biz is now linked to the shortcut function of smartphones!

By registering Colorkrew Biz functions in the Shortcuts (iOS) and App Shortcuts (Android) apps on iOS/Android, you can operate functions such as going out, working remotely, and leaving with a single tap through shortcuts!

On iOS, Siri is supported, and by integrating with automation, you can almost completely prevent check-in and check-out forgotifications.

If you make this feature known throughout your company, you will definitely be able to grasp the status status of your employees more accurately!

Conclusion

In this article, we introduced examples of other hybrid work companies, problems that arise in hybrid work, and the three functions of Colorkrew Biz.

Hybrid work has now become the norm due to the idea of a new way of working.

However, while you can work freely, there is a lack of communication and security concerns.

If you introduce tools well according to your work style, these problems will be solved, so let's make good use of them.

Colorkrew Biz offers useful features for hybrid work, so if you are interested in a company, please contact us.

First of all, we would appreciate it if you could feel free to contact us.