Translated from 日本語 • View original 
Even if online meetings increase due to remote work, there are times when you still want to talk face to face.
Even at Colorkrew, where I work, we meet for each project once a month and have a face-to-face meeting.
Since we will be gathering with a large number of people, meeting room reservations are a must!
So today, I would like to introduce a feature that will help you solve your frustrations about meeting room reservations.
I **can't get a meeting room reservation! **
I think the biggest problem with meeting room reservations is not being able to make reservations.
I think there are cases where there are really few meeting rooms and there is a battle for reservations, but I hear that there are cases where reservations cannot be made due to empty reservations.
For example, the meeting schedule has not been confirmed, but securing a meeting room is a must, so reservations are made for multiple dates.
After that, I forgot to cancel.
I secured a meeting room for 3 hours with plenty of time to spare, but it actually ended in 1 hour, and then 2 hours were free but not available to other employees.
Have you ever had this experience?
## **I'm booking a meeting room, but I can't use it! **
Even if you actually make a reservation, you may not be able to use it on time.
For example, the meeting room is used for more than a few hours, but no one is using it.
If you can see what's going on in the conference room, you can see who is using it, so it's easy to talk to them.
But if you can't see inside and don't know who is making a reservation, it's hard to knock on the door and ask them to leave...
Even if you know who is using it, it is difficult to talk to your boss or someone from another department.
You don't want to feel undecided even though the reservationer is just following the rules.
I think this is a common case.
## **Solve your meeting room empty reservation problem with Colorkrew Biz! **
Colorkrew Biz's space (meeting room) reservation and management can solve these problems.
First, the empty reservation problem.
Colorkrew Biz starts using the meeting room by scanning the QR code.
You can set the time for the auto-cancel setting for each meeting room, so if you don't scan the QR code by the set time, the reservation will be automatically canceled and others will be able to book the room.
This feature is well received by companies that have introduced it!
Also, I would like to be able to delete extra reservations in advance instead of automatic cancellation on the day! If you want to operate efficiently, we recommend a reminder email for space reservation.
You can customize it from 60 minutes to 1 minute in advance to send reminder emails in up to 5 installments.
(*In the case of reservations with a difference of 34 hours or more between the reservation time and the start time of use)
## **Colorkrew Biz signage solves your conference room troubles! **
If you don't know who is in the meeting room and want to prevent you from exceeding the time, you can use signage.
Signage is intended for use on iPads and other terminals.
You can display two modes: Organizer and Schedule Mode.
First, schedule mode
Colorkrew Biz's scheduling mode displays the meeting room schedule.
If you're on the phone, you'll see the person who made the reservation and the subject of the event.
If a meeting room is available, you can simply scan the QR code for instant booking.
You don't have to go out of your way to start up your computer and make a reservation in front of the conference room, and it's convenient to be able to make a reservation on the spot.
Signage Display When Reservations Are Available
Signage display when no reservation is made
Next up is the organizer mode.
In Organizer mode, if you set it up on the management screen, you can start using the meeting room with a tap on the screen without reading the QR code.
Press the Start button to see the remaining time for the meeting.
When the remaining time is 10 minutes early, a sound will sound to let you know that the end time of the meeting is approaching.
Until now, "The general manager and the section manager are having a heated discussion, but the meeting is almost over, and I don't want to interrupt it in the middle. . . You don't have to talk to yourself anymore.
The signage will notify you on its own and the next schedule will be displayed, so everyone in the meeting room can finish the meeting in time with an awareness of the remaining time.
With Colorkrew Biz's space (meeting room) signage, everyone can feel good about using the meeting room.
## If **you are using the seating chart function, you have no choice but to use it! **
If you have an office map on the Premium plan, you can use signage in your plan.
There are also meeting room plans that allow you to only reserve and manage meeting rooms, so if you are interested, please contact us!