Translated from 日本語 • View original 
Hello!
This is Shimojima, a writer.
Thank you for your continued support this time!
Last time, I introduced free addresses and ABW.
This time, I would like to introduce DX.
What is DX?
DX is an initiative that uses digital technology to transform business models and lifestyles. It is an acronym for Digital Transformation.
The purpose of the program is to establish a higher competitiveness by transforming corporate culture, organization, and processes in order to create new models of products, services, and business models that meet the needs of society and customers.
DX originated from a concept proposed by a professor at Umeå University in Sweden about 20 years ago. In Japan, the Ministry of Economy, Trade and Industry established a study group in 2018 and formulated guidelines for promoting DX.
What are the advantages and disadvantages of DX?
In the process of promoting DX, there are advantages and disadvantages.
Benefits of DX
There are three benefits of DX.
(1) Increased Productivity
When promoting DX, it is necessary to review and take stock of the operations currently being performed by the company. Examining what is needed and what is not necessary one by one and eliminating unnecessary work will lead to increased productivity. As a result, we can focus our resources on high-sales operations.
(2) Leads to the development of new businesses
By analyzing data with lot, which enables data exchange and information collection from SNS and things, it will be possible to create new services if customer needs can be accurately read.
(3) Able to respond to changes in social conditions
By promoting DX, it will be possible to introduce telework and hybrid work (a way of working that combines office and telework) to respond to environmental changes such as pandemics and natural disasters caused by the new coronavirus, which are still unpredictable.
Disadvantages of DX
DX also has disadvantages.
(1) DX does not progress as expected due to the wrong way of proceeding
If the management does not have a clear vision and leaves everything to the person in charge, DX promotion will not work. It is important for managers to clarify "which business will create new value?", formulate a hypothesis, and implement it. If the information system department takes the lead alone, DX will become self-purpose without satisfactory DX promotion.
(2) Problems with Initial and Running Costs
There is a problem that there is an initial cost in promoting DX.
For example, when introducing RPA to improve the efficiency of the back office, the initial cost may be about 1 million yen to a maximum of 10 million yen for server-type products.
The running cost increases and the effect is not easy to achieve, so there are cases where people quit halfway through.
The cost-effectiveness of DX can be achieved by taking your time.
To achieve this, it is important to have a clear vision for DX promotion.
(3) Internal cooperation is essential
In order to promote DX, it is essential to unify the entire internal system. Rather than changing systems for each department, it is necessary to integrate and optimize the entire internal system and ensure that employees are fully aware of it.
The Three Phases of DX
In order to promote DX, we will take three steps.
(1) Digital Patch Phase
The stage of improving business efficiency by incorporating digital tools.
Paper-requiring tasks such as exchanging documents and handing over slips, etc., can be streamlined and productivity increased by using devices such as laptops and tablets, as well as SaaS (Software as a Service).
(2) Digital Integration Phase
Transform and sophisticate your entire operation.
By integrating the management of decentralized systems and introducing robots such as AI and RPA, we will automate inefficient operations and make them more value-added.
(3) Digital Transformation Phase
The stage that leads to the transformation of the business and the way of working itself.
By incorporating various technologies, it is important to ultimately change the way employees work and the business structure.
Work styles such as free address, telework, and ABW can be said to be the first step in DX transformation.
You can get rid of it with Colorkrew Biz!
The disadvantages of DX can be eliminated with Colorkrew Biz.
Improving operational efficiency and eliminating labor shortages can be solved with the inventory function and digital mail delivery function!
Inefficient office work that has been done by human hands can be greatly improved by using the functions of Colorkrew Biz.
For example, taking inventory.
The tedious task of managing inventory on paper or Excel is now convenient with Colorkrew Biz's inventory counting function.
All you have to do is use a QR code for asset management. You can overwhelmingly reduce the "nameless work" using dedicated terminals that could only be done by full-time personnel until now, and improve the efficiency of your work.
It can also simplify tasks such as sending mail.
The tedious task of creating and printing a transmittal, then enclosing it and affixing stamps can be eliminated with the digital mail dispatch function in collaboration with Japan Post Co., Ltd.
Simply upload your data, enter the sender and address, and Japan Post will do all the printing, enveloping, and shipping work for you.
(The transmittal is convenient because you can easily create a template on the web screen!) ）
This will eliminate "nameless work" outside of work that had to be done with a limited number of people amid labor shortages, and "nameless work" that had to come to work only to send mail during telework by using postal DX.
The transformation of the work style itself through DX promotion is the seat management function and the work restriction function!
It can also help you transform the way you work by promoting DX.
By simply using the Colorkrew Biz QR code to easily operate on the app, you can improve the office environment such as seating management, and implement work style reforms that incorporate the needs of employees, such as ABW.
In the new coronavirus pandemic, the attendance restriction function can control the attendance rate of employees.
Conclusion
In this article, we introduced DX.
For the phases necessary to promote DX, Colorkrew Biz's functions can be helpful.
Inventory and mail delivery functions can improve work efficiency and solve labor shortages, and transformation of work styles itself can be solved with seat management functions and attendance restrictions.
If you have a company in charge that is considering promoting DX, please contact us.
Promoting DX will attract attention as a company that is enthusiastic about creating a system that thinks about unique work styles, and will also lead to securing excellent human resources.
Colorkrew Biz offers more than just this.
It can be implemented in a few days, so you can adopt it with an overwhelming sense of speed.